Freeing agency owners from self-imprisonment with Notion systems and automation. ⭐70+ agencies served.
System's Blueprint 👉
Joined April 2009
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After consulting 40+ companies, here are 15 pieces of advice for companies who wanna build their operations in Notion.
Has anyone tried gpt5 with success?
When asking it to create a list of leads, all it gives me is mock data, or tells me it'll give me the list tomorrow morning, which it doesn't.
I yesterday told an appraisal I could automate part of what she does.
That hit her ego and said, "There's no way robots can do what I've been doing for 25 years, so we're not going to automate that".
🤷🏻♂️
What would you have responded?
Daniel Canosa | Your fractional COO 🪄 retweeted
This Claude MCP AI Agent replaces your $200K+ Operations Teams.
I probably shouldn't be sharing the exact system for free...
while I was trying to catch Pikachu at 3am on Pokemon Go, it audited my entire business, found 12 bottlenecks, and built me 5 production-ready n8n agents
the efficiency gain is absolutely INSANE
most founders burn months hiring ops consultants who charge $500/hour just to tell you what's broken
this agentic system does their entire job in minutes
here's what happens when you deploy it:
→ runs complete business intelligence audit in 3 minutes (what takes consultants weeks)
→ identifies 12+ workflow bottlenecks killing your efficiency
→ architects custom agentic systems tailored to your business
→ builds 5+ autonomous AI agents with advanced error handling
→ creates intelligent orchestration layer syncing everything together
→ delivers complete operational transformation in under 10 minutes
the entire audit that consultants charge $50K for now happens in 10 minutes
ZERO technical knowledge needed
ZERO expensive consultants required
ZERO months of back-and-forth
just describe your current setup and watch it build your agentic empire
the math is stupid simple:
$200K ops team salary vs one-time MCP deployment
that's $16,600 saved monthly
the system includes:
- intelligent business stack analyzer
- bottleneck detection AI
- custom agentic architect
- autonomous agent builder
- complete deployment documentation
this is the exact system building 7-figure operational infrastructure
and you're getting it for free
Follow + RT + comment "MCP" & I'll send you the FULL setup guide tonight
don't sleep on this
every week you wait is 30+ hours of manual work you'll never get back
Creating content WITHOUT AI is so much more fun.
I have the feeling we're outsourcing some of the joy of our jobs to AI, and I don't think that's the way.
Logging KPIs sucks.
That's why most people don't log their KPIs.
But they're vital for a business.
What if logging them could be automated?
For my latest client, it was possible.
12 KPIs per employee tracked daily automatically.
I've explored Notions' new automation features.
Here’s how to leverage them effectively:
Utilize Advanced Triggers:
✅ Trigger when deal size exceeds $10,000.
✅ Assign due date for tasks descriptions containing "today."
✅ Set states based on phone number prefixes.
Implement Multi-Select Enhancements:
✅ Add or remove items in multi-select properties through automation.
✅ Log milestones when statuses like "Contract Sent" are reached.
✅ Create visual project progress representations by filtering milestones.
Create Multiple Condition Automations:
✅ Assign tasks to a project manager if no assignee is present and status is specific.
✅ Add workflow buttons to advance project statuses with each click.
This TRULY feels like a superpower.
Building an automation for a client.
I don't remember something we said in our last meeting.
Open up @circlebackai and ask it.
I get my answer.
Concise.
I keep working.
4 steps to business freedom
Define core offer
→ Standardise your main service
Develop systems
→ Create systems for sales and fulfillment
Deploy automation
→ Automate repetitive tasks to save time
Draft dream team
→ Build a hiring process and source talent
You're not alone if you struggle to take time off from your business.
Many agency owners, including myself, faced this challenge.
- Working long hours without a break leads to burnout.
- You may feel trapped in day-to-day operations.
But it doesn't have to be this way.
👇
- Define your core offer clearly.
- Develop systems that streamline your processes.
- Deploy automation to handle repetitive tasks.
- Draft your dream team to delegate effectively.
Creating a scalable business requires building systems that work for you.
Reminder: Your business should serve you.
Systemize for efficiency and freedom.
Build strong systems to boost value and growth.
Don't wait to hire; prepare today.
Focus on the highest value process of your biz and systemize it
This beauty was done in a 3-hour workshop.
It's the process of a Land Flipping business.
They buy and sell land.
This is the definition of the system we will build in Notion.
This map tells us:
- DBs we need
- Tasks needed
- SOPs needed
- Automations to create
- Roles to fill
It's better not to fight our internal state
I felt tired and underslept this morning.
It bothered me; I didn't want my Monday to start like that
Believing in strong starts to the week, I tried to concentrate but couldn't
So, I took a nap and hit the gym
Now I'm back sharp AF
We need more business owners to document processes before hiring.
- Ensures new hires can perform tasks efficiently.
- Saves time and resources.
- Essential for scaling your business.
I've identified 5 critical symptoms of failing business systems and how to fix them:
1- Time Management Issues
✅Implement a timeline view for projects.
✅Automate task creation to streamline processes.
2- Reinvent the Wheel Syndrome
✅Standardize services by focusing on a specific client type.
✅Create a step-by-step process for service delivery.
3- Fear of Employee Turnover
✅Develop Standard Operating Procedures (SOPs).
✅This reduces reliance on individual employees.
4- Feeling Lost in Business Direction
✅Establish a goals and project system.
✅Regularly review progress to ensure alignment with long-term goals.
5- Anxiety from Business Operations
✅Identify sources of anxiety and explore options for automation or outsourcing.